See an example
From two minutes of talking to a finished report.
Here's a made-up day on a fictional job. Same words in, same report out — this is what your crew's day turns into.
1. What was said
Curt, foreman — Timberline Framing (fictional company)
He pressed record once, in the truck, at 4:05 PM. No typing.
Got here at six thirty, five guys. Started sheeting the shear walls on Building C, second floor.
The crane delivery showed up an hour late this morning, so we sat around waiting on it. Told Dan, their superintendent.
Dan also asked us to move the second-floor bedroom wall out a foot — it doesn't match what the plans showed, and the owner wants the bigger room. He said go ahead, about twenty-two hundred. We'll paper it as a change order.
Set the LVL beams over the great-room opening. Snapped photos of the shear wall nailing and the beam bearing.
We need sixty more 2x6 studs and a bundle of hangers by Thursday. Tomorrow we finish Building C's second-floor walls and start floor joists on Building D.
2. The questions SubProof asked
SubProof reads what was said and asks about anything missing or unclear — out loud, one at a time, at the end of the day.
1.What time did you leave the site?
“Four o'clock.”
2.You said moving the bedroom wall was 'about twenty-two hundred' — is that $2,200, and did the superintendent approve it?
“Yeah, $2,200. Dan Kowalski approved it on site.”
3.How much of Building C's second floor got sheeted today?
“About seventy percent.”
4.Was anyone else on site we should note?
“Just the GC's crew and the crane operator.”
3. What is produced
That evening, on the schedule you set, this goes out to your distribution list and the company owner. They just open the email — no app, no login.
The email they receive
Timberline Framing
Daily Report
Aspen Ridge Townhomes
Tuesday, September 15, 2026
GC: Ridgeline Builders · Crew: 5 · On site: 6:30 AM–4:00 PM
Download PDFAttention Needed
Potential issues:
• Crane delivery arrived an hour late in the morning — superintendent Dan Kowalski notified.
Change orders / cost items:
• Second-floor bedroom wall moved out 1' — $2,200, approved on site by superintendent Dan Kowalski. Wall didn't match the plans; owner wants the larger room. Change order to be papered.
Daily Activity
• Shear walls on Building C second floor, about 70% sheeted
• LVL beams set over the great-room opening
• Second-floor bedroom wall moved out 1' (change order)
• 4 site photos taken
Who Was Met On Site
• Dan Kowalski (GC superintendent)
Materials or Items Needed
• Sixty more 2x6 studs and a bundle of hangers needed by Thursday
Tomorrow's Plan
• Finish shear walls on Building C second floor
• Start floor joists on Building D
Man-hours: 45.0 net (0.5 lunch deducted per man)
4 site photos included in the PDF
Reported by Curt Halloway
Sent from SubProof.
The PDF attached to it
TIMBERLINE FRAMING
Aspen Ridge Townhomes
Weather
Clear and cool in the morning, warming through the afternoon.
Work Performed
• Shear walls on Building C second floor, about 70% sheeted
• LVL beams set over the great-room opening
• Second-floor bedroom wall moved out 1'
Who Was Met On Site
• Dan Kowalski (GC superintendent)
Issues and Delays
1. Crane delivery delay
What happened: Crane delivery arrived one hour late. Work resumed by 8:30 AM.
Who was notified: Dan Kowalski, GC superintendent.
Commitment made: No additional commitment was stated.
Resolved by end of day: Yes.
Work Not Completed and Why
None reported.
Pending Cost Items
Second-floor bedroom wall moved out 1' — $2,200. Wall did not match the plans; the owner requested the larger room. Approved on site by Dan Kowalski; change order to be papered.
Materials or Items Needed
• Sixty more 2x6 studs and a bundle of hangers needed by Thursday
Tomorrow's Plan
• Finish shear walls on Building C second floor
• Start floor joists on Building D
Total Man-Hours
47.5 5 workers × 9.5 hours
Lunch: 5 workers × 0.5 hours = 2.5 hours
Net: 45.0
Blocked Hours
Report generated from an end-of-day field voice transcript. Items marked “not stated” were not present in the source and have not been inferred.
DISTRIBUTION EMAIL LIST
projectteam@example.com, superintendent@example.com
CONTRIBUTORS
Curt Halloway
Your crew's first real report can go out tonight.